One of the most important aspects of Outlook email is Bcc (Blind Carbon Copy), which allows a sender to send an email to several recipients without highlighting their names or emails. Because of this function, recipients’ inboxes are less cluttered, and privacy is preserved.
This feature is ideal for sending marketing emails or brand updates to consumers or your targeted audience. You can add Bcc in Outlook to send a specific email to multiple people without revealing everyone’s email addresses.
This article will guide you through adding Bcc in Outlook, whether you’re using the desktop application, the web version, or on a Mac. You’ll also learn how to hide the Bcc field, always show it, and set up a Bcc rule in Outlook. Let’s dive into the world of invisible recipients!
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How to Add Bcc in Outlook on Windows
Adding Bcc (Blind Carbon Copy) in Outlook allows you to email multiple recipients without revealing their email addresses to each other. This can be useful for maintaining privacy and ensuring that email addresses remain confidential. Here’s a step-by-step guide to help you add Bcc in Outlook.
Step 1: Open Outlook on your computer. Click on the New Email button located in the top left corner of the Outlook window.
Step 2: In the new email window, navigate to the Options tab at the top. In the Show Fields group, click on Bcc.
Step 3: The Bcc field will now appear below the CC field in your email. In this field, enter the email addresses of the recipients you want to Bcc
How to Hide Bcc in Outlook on Windows
If you no longer need the Bcc field in your emails, hiding it in Outlook is straightforward. Here’s a step-by-step guide to help you:
Step 1: Open your Outlook application from your desktop or start menu.
Step 2: Click on the New Email button located at the top left corner of the Outlook window.
Step 3: In the new email window that opens, locate and click on the Options tab at the top of the window. This tab contains various email customization settings.
Step 4: Within the Options tab, find the Bcc button. Click on it to hide the Bcc field. The Bcc field will no longer be visible in your email composition window.
How to Always Show Bcc Field in Outlook on Windows
If you frequently use the Bcc (Blind Carbon Copy) feature, you might find it convenient to have the Bcc field always visible when composing emails in Outlook. Here’s a step-by-step guide to setting this up, whether you’re using Outlook on a Windows PC, Mac, or the web.
Step 1: Open the Outlook application on your Windows PC or log in to Outlook on the web.
Step 2: In the upper-right corner of the Mail view, click on the Settings icon, which looks like a cogwheel. From the dropdown menu, select View all Outlook settings.
Step 3: In the Settings window, click on the Mail tab on the left-hand side. Then, select Compose and reply from the list of options.
Step 4: Scroll down to the section labeled Message format. Check the box next to Always show Bcc.
Step 5: Click Save to apply your settings.
How to Add Bcc in Outlook on the Web
Using Outlook on the web and need to add Bcc to your emails? Here’s a step-by-step guide to help you do just that:
Step 1: Open your web browser and go to outlook.com. Enter your email address and password to log into your Outlook account.
Step 2: Click on New mail in the top left corner of the Outlook interface.
Step 3: In the new message window, locate and click on the … (more options) button at the top. From the dropdown menu, select Show Bcc.
Step 4: The Bcc field will now appear below the CC field. Enter the email addresses of the recipients you want to Bcc.
How to Add Bcc in Outlook on Mac
Adding Bcc in Outlook on a Mac is straightforward and can be done in a few simple steps. Here’s how to do it:
Step 1: First, open Outlook on your Mac. Click on the New Email button to start composing a new email.
Step 2: In the new email window, click on the Bcc option to reveal the Bcc field. The Bcc option is located in the “To” text field right next to the Cc option.
Step 3: Once the Bcc field appears, enter the email addresses of the recipients you want to Bcc. You can add multiple addresses by separating them with commas.
How to Always Show Bcc Field in Outlook on Mac
If you frequently use Bcc, you might want to keep this field visible at all times. Here’s how to do it:
Step 1: While ensuring the Outlook app is open, click on the Outlook option from the Menu bar on the top-left. From the Outlook menu that opens up, click on Settings in the Outlook menu.
Step 2: In the Sitting window, click on the “Composing” option under the Email section.
Step 3: Under the Format section in the composing Outlook settings, look for the “Show Bcc field by default” option. Make sure the option is checked. This will ensure that the Bcc field is always visible when you compose a new email.
Step 4: Once done, close the Settings window to save your changes. The Bcc field will now be displayed by default whenever you create a new email.
Conclusion
Adding Bcc in Outlook, whether on the desktop app, web version, or Mac, is a useful feature for discreetly managing email recipients. Following the steps in this guide, you can easily add, hide, and always show the Bcc field. Additionally, setting up a Bcc rule can automate the process, saving you time and ensuring important contacts are always included. If you have any questions or run into issues, feel free to leave a comment below.
Frequently Asked Questions (FAQs)
Q1. What does Bcc stand for in email?
Bcc stands for Blind Carbon Copy. This feature allows you to send an email to multiple recipients without revealing their email addresses to each other. It’s useful for maintaining privacy and discretion when communicating with a group.
Q2. Can I Bcc multiple recipients in Outlook?
Yes, you can Bcc multiple recipients in Outlook. Simply enter multiple email addresses in the Bcc field, separating each with a comma. This ensures that all specified recipients receive the email without seeing who else is on the distribution list.
Q3. Will recipients know they are Bcc’d?
No, recipients in the Bcc field will not know they are Bcc’d. They cannot see the other email addresses listed in the Bcc field, maintaining the confidentiality of all recipients.
Q4. How can I tell if an email was Bcc’d to me?
Typically, you cannot tell if you were Bcc’d on an email. Bcc keeps the recipients’ email addresses hidden, so you will not see your address in the recipients’ list if you were Bcc’d.
Q5. Can I use Bcc to send emails to a large group?
Yes, using Bcc is an excellent method for sending emails to a large group without exposing their email addresses to each other. This helps protect the privacy of all recipients and prevents accidental “Reply All” responses that could disclose everyone’s email addresses.
